Instructors - How to Use Course Reserves
Instructor Login to ERes
Begin by going to the ERes Admin Login page: http://eres.library.arizona.edu/eres/login.aspx
You may want to bookmark this link for future use.
Enter your ERes Username and Password and click Login.
You are now at the ERes Main Menu for instructors.
Changing Instructor Username or Password
Begin by using your current username and password to login into ERes: http://eres.library.arizona.edu/eres/login.aspx
Select My Account.
Type in the new username you wish to use
Type in your new password, and then type it in again to confirm it.
Select Save at the bottom of the screen.
The following message will appear:
Success! Your changes have been saved in the system.
Select the Main Menu link at the top of the screen to either create a new course or to view a list of your existing courses.
Creating a Course Page in ERes
Begin by going to the ERes Admin Login page at: http://eres.library.arizona.edu/eres/login.aspx
(You may want to bookmark this link for future use.)
Enter your ERes Username and Password, and then select Login.
You are now at the ERes Main Menu. Select the Course Reserves Pages link.
Select the Add Course Reserves Page link. A new screen will appear requesting information about your course.
Department: Select a department from the drop down list. If you don’t see your department listed, contact the ERes Administrator. askreserves@u.library.arizona.edu
Course Number: Enter the three digit number of your course. The letter part of your Course Number will automatically be entered based on the department you selected.
Course Name: Enter your course name.
Term & Year: Enter the semester and year of your course.
Step 2: Enter Optional Information: You may wish to complete some, or all, of the areas within this section.
Password: In order to be compliant with educational fair use and other copyright laws, the UA Library requires that all ERes courses be password protected. Choose a Password that will be easy to remember and share it with your students.
Document Ordering: By default, ERes adds new titles to the bottom of your document list. By selecting Custom, you can re-order the documents in any order that fits your course (e.g., chronological). By selecting Alphabetic, all documents will be ordered alphabetically by title and you will NOT have the option to re-order them.
TIP: If you want the documents on your course page to appear in alphabetical order by author’s last name enter this information in the title field when adding a document or link to your course page.
Select Save when you have completed this page. This will take you to the Course Reserves Page List. You will see your new Course Reserves Page listed.
Click on the link to your course to access the different features available to help you manage your ERes course page.
The Page Management tab contains links to the tools that allow you to manage your course. The Course Info tab provides a summary of the information you entered when you created your course. The Documents tab will provide you convenient access to your course readings as you add documents and links to your course.
Modify Course Page Information
From the Main Menu screen click on the Course Reserves Pages link.
From the list of your courses choose the course you wish to modify.
Click the Accept button for copyright compliance.
From the Page Management tab, select the Course Reserves Page Settings link.
On the next screen the fields in red are required fields which must be filled in.
After the modifications have been made, go to Step 3 where you can either Save or Cancel the modifications.
The following message will appear at the top of the screen:
Success! Your changes have been saved in the system.
Click on Close Window at the bottom of the screen to return to the Page Management tab.
Click on Main Menu at the top right side of the screen to return to the list of your course reserves pages.
Moving a course to a New Semester
To prepare a course for a new semester proceed as follows:
Login to E-Reserves with your username and password.
From the Main Menu screen click on the course you wish to restore.
You will then be directed to the Page Management menu, from which you need to select Course Reserves Page Settings.
In the STEP 1 box on the screen, change the term (if needed) and the year which corresponds to the next semester you will be teaching your course.
In the STEP 2 box, go to ‘Visibility Date Range’ and leave the top date blank. Change the bottom date to the last day of the semester your students will need to view the course.
NOTE: When restoring a course from a previous semester, you must assign a new Course Password which can be done by staying in STEP 2 and going to the Password field, where you can change the password from the previous semester to a new one which will be used in the current semester. This is to ensure that only students currently registered for your course have access to the copyrighted documents contained on your course page.
In STEP 3 box, click on SAVE and your course will now be activated for the upcoming semester.
Adding a Document to ERes
Begin by going to the ERes Admin Login page. http://eres.library.arizona.edu/eres/login.aspx
You may want to bookmark this link for future use.
Enter your ERes Username and Password and click Login.
You are now at the ERes Main Menu. Click on the course you wish to work on from the list of your courses.
Click the Accept button under the copyright statement.
From the Main Menu select Documents and Copyright.
A new window will open. Click Add Document.
Click on Add a new Document.
Enter a Title for your document. # Pages and Description are optional.
NOTE: Indicating the number of pages can be very useful to your students so they know how many pages they will be printing.
NOTE: Since you have used a Password for your Course Reserves Page, it is not necessary to enter a Password here.
OPTIONAL: In Step 2, you have the option to include Bibliographic Information, a Web Link, Hard Copy Information or Quick Text. These can be added in place of or in addition to an uploaded file. To add any of these items, click on the appropriate link and fill in the text boxes that appear on the screen. When you are done, click Save.
You have now created a document in the ERes database. A new screen will appear giving you the opportunity to attach a file to your document. At the top of the screen you will see a link that says Transfer File(s) To Server. Click on this to upload files from your computer to the ERes Server.
A screen will appear giving you the option to choose which file(s) you wish to upload. You can upload a maximum of 5 files at one time.
Click on Browse next to File 1. A new window will appear allowing you to search your computer and network drive for the appropriate file.
Once you find the file, select it and click on Open, or simply double-click the file name. This will add the file to the Upload Files window in ERes.
Click on Upload to add the file to your ERes staging area. Then click Close Window to return to your document. When you return to the document, you should see your recently uploaded file(s) listed on the left side of the window under Files in User Staging Area.
NOTE: To upload additional files from your computer, click on Transfer File(s) To Server.
Click on the paperclip
next to your file to attach it to your document.
Click on Close Window, which will return you to the Page Management Screen.
Modifying Document Information
Begin by going to the ERes Admin Login page. http://eres.library.arizona.edu/eres/login.aspx
You may want to bookmark this link for future use.
Enter your ERes Username and Password and click Login.
You are now at the ERes Main Menu. Click on the course you wish to work on from the list of your courses.
Click the Accept button under the copyright statement.
Click on Documents and Copyright
Check the box next to the document you wish to modify in your Course Reserves Page.
Click on Modify Selected.
Complete all desired changes to the document information. You can add, change and/or delete the following fields:
- Title
- Number of pages
- Description
- Document password
- Document visibility dates
- Put the document in a folder
- Any additional optional information
Click Save when you are done and then Close Window.
NOTE: After clicking Save, a banner at the top of the screen will appear indicating that the changes were successful.
You will be returned to the Page Management tab of the Main Menu.
The changes will take effect immediately!
Adding DocuFax files to ERes
ERes has the ability to receive documents via DocuFax. DocuFax allows you to fax a print copy of a document to the ERes server where it is converted to Adobe Acrobat format (pdf). You can then post the document to your Course Reserves Page.
First, send the fax to 621-2179.
TIP: Faxed documents are listed by to the date and time received (ex.fax05162005). When you fax your document to the Server, be sure to take notice of the time the document was sent. This will make the identification process easier. You may also click on the document to preview it.
Next, login to ERes Admin Login page at: http://eres.library.arizona.edu/eres/login.aspx
You may want to bookmark this link for future use.
Enter your ERes Username and Password and select Login.
You are now at the ERes Main Menu. Select the course you wish to work on from the list of your courses.
Select the Accept button under the copyright statement.
From the Main Menu select Documents and Copyright.
A new window will open. Select Add Document.
Select Add a new Document.
Enter a Title for your document. # Pages and Description are optional.
NOTE: Indicating the number of pages can be very useful to your students so they know how many pages they will be printing.
You have now created a document in the ERes database. A new screen will appear giving you the opportunity to attach a file to your document. At the lower left corner of the window will appear a list of documents in the SHARED DocuFax Staging Area.
NOTE: This is a shared staging area containing ALL files faxed to the server. Please be careful when retrieving your file not to delete someone else’s file.
To attach a DocuFax file to your document, click on the paperclip icon next to the file name. (ex.fax05162005)
Select Close Window, which will return you to the Page Management Screen.
Select the Documents tab to view the list of documents for the course.
Adding a Web Link
http://eres.library.arizona.edu/eres/login.aspxYou may want to bookmark this link for future use.
Enter your ERes Username and Password and click Login.
You are now at the ERes Main Menu. Click on the course you wish to work on from the list of your courses.
Click the Accept button under the copyright statement.
Click on the Documents & Copyright link.
The Document List window will appear. Click on Add Document.
Select Add New Document.
Enter a Title for your document. # Pages and Description are optional.
NOTE: Indicating the number of pages can be very useful to your students so they know how many pages they will be printing.
OPTIONAL: In Step 2, you have the option to include Bibliographic Information, a Web Link, Hard Copy Information or Quick Text. These can be added in place of or in addition to an uploaded file or faxed document. To add any of these items, click on the appropriate link and fill in the text boxes that appear on the screen. When you are done, click Save.
To add a Web Link choose this option in Step 2 and enter the website URL in the box indicated. Be sure to include the entire web link, which usually begins with http:// in the address. The link will not work otherwise. To test the link click on the green check mark next to the URL box.
example streaming video link:
NOTE: If your Web Link is to one of the UA Library Databases, be sure to tell your students about the software VPN (virtual private network) which will allow them to access the linked article from off campus.
NOTE: Be sure you are copying a permanent or stable URL.
FYI: For more information about VPN https://sitelicense.arizona.edu/vpn/vpn.shtml
FYI: For more information about permanent or stable URLs contact us askreserves@u.library.arizona.edu or the Information Commons Help Desk (520) 621-6442.
When you are done, click Save and then Close Window.
To view your link as it appears on your course page click the Documents tab.
Changing Document Order
Begin by going to the ERes Admin Login page. http://eres.library.arizona.edu/eres/login.aspx
You may want to bookmark this link for future use.
Enter your ERes Username and Password and click Login.
You are now at the ERes Main Menu. Click on the course you wish to work on from the list of your courses.
Click the Accept button under the copyright statement.
Click on Course Reserves Page Settings
On the bottom right of the box labeled “Step 2: Enter Optional Information”, you have the option to set Custom or Alphabetic Document Ordering for your course. By selecting Custom, you can re-order the documents in any order that fits your course (e.g., chronological). By selecting Alphabetic, all documents will be ordered alphabetically by title and you will NOT have the option to re-order them. Highlight your choice by clicking in the appropriate circle.
Click Save when you are done and then Close Window.
You will be returned to the Page Management tab of the Main Menu.
If you selected Alphabetic your documents will now appear in alpha order. (To view the list, click on the Documents tab.) If you selected Custom you can now arrange your documents in the order you choose by clicking on the Re-order Documents on Course Reserves Page link.
Change the document order using the drop down numbering boxes next to each title in your document list. You will see the change immediately.
Click on Close Window when you are done.
To view your documents in the order they appear on your course page click the Documents tab.
Archiving & Restoring a Document
ARCHIVING A DOCUMENT
From the Main Menu, select the course page which contains the document to be ARCHIVED.
From the course Page Management menu, click on Documents & Copyright.
The next screen to display will be the one entitled Document List.
Place a checkmark in the box next to the document you intend to archive.
Click on Modify Selected.
At the next screen, under the Document Info tab, go to Step 3: Course Specific Settings and type in the 'Start and End Visibility Dates.' This enables an instructor to eliminate a document from the student view in e-reserves. The instructor can still see this item listed and access it; however, the title will be in faded, italicized text. The item will remain out of the student view until the instructor restores it.
NOTE: The document will not be removed from the course page unless the box underneath the visibility dates is checked. If this box is checked then the document will be removed from the course page on the end visibility date.
Go to Step 4 and click SAVE.
A message will appear at the top of the screen indicating the changes were successfully made.
RESTORING A DOCUMENT
From the Main Menu, select the course page which contains the document to be RESTORED.
From the course Page Management menu, click on Documents & Copyright.
The next screen to display will be the one entitled Document List.
Place a checkmark in the box next to the document you intend to restore.
Click on Modify Selected.
At the next screen, under the Document Info tab, go to Step 3: Course Specific Settings and type in the 'Start and End Visibility Dates.' This enables an instructor to restore a document to where students can view it. The restored document will remain viewable by students as long as the END DATE has not passed.
Go to Step 4 and click SAVE.
A message will appear at the top of the screen indicating the changes were successfully made.
Creating a Folder
Folders are a great way to organize your ERes page. You can create folders containing the readings due each week, arranged by topic matter of the course, or by subject matter (exams, articles, homework solutions, etc.). You can create folders at any time during the semester and move material in or out of them whenever you'd like.
Begin by going to the ERes Admin Login page. http://eres.library.arizona.edu/eres/login.aspx
You may want to bookmark this link for future use.
Enter your ERes Username and Password and click Login.
You are now at the ERes Main Menu. Click on the course you wish to work on from the list of your courses.
Click the Accept button under the copyright statement.
Click on Manage Folders
A folder list will appear which shows the current folders associated with this course.
Your folder options include Adding a folder, Deleting a folder, or Modifying a folder (changing its title, adding/changing its password, adding or changing its location or changing its visibility dates).
To create a folder, click on Add Folder.
Enter a Title for your folder. # Pages, Password and Visibility Dates are optional.
NOTE: You also have the option of creating folders within folders.
Click Save when you are done and then Close Window.
NOTE: After clicking Save, a banner at the top of the screen will appear indicating that the changes were successful.
You will be returned to the Page Management tab of the Main Menu.
Documents can be moved to the new folder from the Documents and Copyright link on the Page Management tab.
Modifying a Folder
From the Main Menu, select Course Reserves Pages.
Select the course which contains the folder you wish to modify.
From the Page Management menu select Manage Folders.
Check the box next to the Folder you wish to modify and then click on Modify Selected.
Make the necessary modifications. When finished, click Save to save your changes or Cancel to exit without saving the changes.
Next the Folder List screen will appear again and the following message will display at the top of the screen: Success! Your changes have been saved in the system.
Click Close Window to return to the Page Management menu.
Adding Existing Documents to a New Folder
You might decide to create a folder structure for your course after uploading several documents. After creating a folder structure, you can move documents already associated with your course into a folder.
You may want to bookmark this link for future use.
Enter your ERes Username and Password and click Login.
You are now at the ERes Main Menu. Click on the course you wish to work on from the list of your courses.
Click the Accept button under the copyright statement.
Click on Documents and Copyright
Check the box next to the document you wish to modify in your Course Reserves Page.
Click on Modify Selected.
From the Place in Folder drop-down menu, select the new location for your document. If you choose to not have the document in any folder, select Root Level.
NOTE: Folders listed in the drop-down menu are conveniently listed in outline form in order to facilitate navigation through a network of folders.
Click Save when you are done and then Close Window.
NOTE: After clicking Save, a banner at the top of the screen will appear indicating that the changes were successful.
You will be returned to the Page Management tab of the Main Menu.
The changes will take effect immediately!